Brenda Cooper moved that the criteria for a pass in the CBTF Module 3 be as follows:

1. 70% or higher is considered a passing mark.
2. Must obtain 70% or more in the general and technique sections to pass and be able to judge any one of the events.
3. Must obtain 70% or more in each event caption to judge those Events. Example: general 80%, technique 78%, compulsories- 83%, freestyle 75%, team 62% - participant could judge compulsories and freestyle but NOT teams, until re-writing the team section again.

*If a participant does not obtain 70% in the general or technique sections, they must rewrite the full examination.

*If a participant does not obtain 70% in any of the events (but they pass both the technique and general sections), they MUST only rewrite that portion to judge that event.

Tim King moved that for CBTF judging candidates to meet coaching pre-requisites for Judging Modules I, IV and V that the following coaching criteria be met:

1. required to attend Coaches level I (do not have to write exams)
2. not required to attend NCCP Level I and other practical requirements
3. Candidates already possessing Module I, IV and/or V be excluded from requirements #1 and #2 above.

Effective immediately.

Tim King moved that Deardra Leslie and Ron Kopas be the only course conductors for the CBTF Judges Module II until the selection criteria be developed by the CBTF Technical Committee. (Deardra and Ron developed the course).

Effective immediately.

Elan Paluck moved that the Course Conductor fee for the CBTF Judges Module II be $300.00. Marking exams and practical evaluations will be paid $15.00 per attendee, payable when results are released to the attendees. This is based on 20 hours at $15.00 per hour as per Motion #13 of the 92 FBM where the rate of $15.00 per hour was established for Judges' courses.

Effective immediately.

Tim King moved that CBTF Judges Module II candidates must complete a minimum of six (6) additional clerking hours and one (1) competition practice judging (minimum 6 hours) focused on Module II events.

Effective immediately.

Loranne Meek moved that the coaching requirements for CBTF Judges' Module II and III be as follows:

1. Level I (required to attend, no exams taken)
2. Level II (required to attend, no exams taken)
3. NCCP certification and other practical requirements are not required.

Effective immediately

Ron Kopas proposed that we accept 1997 Annual Judges Committee Meeting Recommendation #8 which has been revised to read:

That the CBTF Judging Modules be changed to more accurately represent the Progressional Model:

CURRENT	CHANGE
Module 1	Module 1A	(Basic, Forward Motion, Pre-Medley)
	Module 1B	(Pre-Solo, Pre-Solo Dance, Pre-2-Baton)
	Module 1C	(Pre-Group, Group Timing & Penalties)
Module 2	Module 2	(Solo, 2-Baton, Medley, Duet, Solo Dance Twirl)
Module 3	Module 5	(WBTF Events)
Module 4	Module 4	(CBTF Team and Dance Twirl Team)
Module 5	Module 3	(Corps)

 

 

 

 

 

 

Effective Sept l/98

Ron Kopas proposed that present Module 3 Judges must attend the compulsory portion of the WBTF Masters/M3 Exam to judge Provincial and National Team Trials beginning in the 1998 season. Masters Course Conductors will give feedback to the participant on areas of concern. The Compulsory practical portion must be taken but not marked. Current Masters Judges may be used to conduct the updating seminars for compulsories only.

Effective Immediately

Elan Paluck proposed that the CBTF Module 1 Judging Course be divided into 2 separate courses - Module 1A and Module 1B.

The CBTF Module 1A Judges Course shall include the following standardized components: Basic March, Forward Motion, Pre-Medley/ Standard Pre-Medley and Body Technique. The CBTF Module 1B Judges Course shall include the following standardized components: Pre-Solo, Pre-Solo Dance Twirl, Pre-2-Baton and Baton Technique.

INTENT: "Orientation to Judging" video and/or lecture to be developed so that it can be held prior to the Module 1 course and alleviate the more general aspects of the Module 1A Course.

(Note: The original line following the last paragraph "The intent is not to run the two courses back to back" was deleted by the Board at the 97 FBM).

Karen Gratton moved that sections of the CBTF Code of Conduct/Code of Ethics pertaining to coaches and judges be inserted into current Coaches and Judges manuals.

DIRECTIVE: Karen Gratton to prepare this and send to CBTF Manuals Coordinator for insertion and a copy sent to each Coaches and Judges Course Conductor as soon as possible.

Effective Immediately

Michelle Potter moved that the Process to approve CBTF Technical Manuals, Role Model Video Tapes and Technical Courses be as follows:

Re: New Manuals/Tapes/Courses
That a Commission consisting of knowledgeable members be appointed by the Technical Committee/Board of Directors to develop new Manuals/Tapes/Courses.

1. This Commission will submit copies of the new Manual/Tape/ Course to the Technical Committee for their review and approval prior to a Technical Meeting.
2. If there are any Technical Committee concerns, they will be addressed at meetings and referred back to the head of the Commission until such time as the Technical Committee chooses to accept it "as presented" or "with revisions". A Technical Proposal to accept the Manual/Tape/Course will then be sent to the Board for ratification.
   CLARIFICATION: It is assumed that the Commission will present a Manual/Tape/Course that has been thoroughly researched and prepared. The Technical Committee is reviewing in order to indicate support for the work done by the Commission.
3. The Commission and Technical Committee shall be aware of appropriate and reasonable time frames for completion of the project, corresponding materials and information and Effective Dates. All supporting programs shall be in place prior to final Technical Committee approval and Board ratification.
4. The entire draft of the new Manual/Tape/Course shall be reviewed, no less than thirty (30) days prior to being presented to the Board for ratification, by the following persons for their final approval:
   - Each Commission member
   - CBTF Technical Committee
   - CBTF Executive members
5. In the case of a New course or manual, sections pertaining to CBTF Policy, administration and financial aspects shall also be reviewed and approved by the following persons, no less than thirty (30) days prior to being presented to the Board for ratification: CBTF Board members
6. The Manual/Tape/Course shall be considered UNOFFICIAL until such time as it receives ratification from the Board.

Re: Updates to Manuals/Tapes/Courses

1. These will not require Board ratification if the change(s) in the Manual/Tape/Course is a ratified Board motion. Updates can be completed without approval/ratification of the entire Manual/Tape/ Course again.
2. All written Board motions must indicate which Manual/Tape/ Course the update/change is to be inserted into and the Effective Date.

Ron Kopas proposed that (Long-Range) you must work through Judges M1A through M5 progressively. (Short-Range) - Waive above policy until M1B is operating and allow M1A certified judges to take M2 for certification, on the condition they would obtain M1B certification when available.

This certification would apply to new judging candidates. All current judges are encouraged to attend M1A and M1B courses.

Karen Gratton moved that, should a course conductor determine that an oral exam format is to be used in lieu of the standard written exam format for a judges, coaches or adjudicators course, special written permission shall be obtained from the CBTF Technical Chair after she/he has consulted with the course conductor, the appropriate National Rep, the appropriate Provincial Rep and the CBTF President.

INTENT: Only special cases shall be considered and reviewed on their own merits.

DIRECTIVE: This statement shall be included in all Judges, Coaches and Adjudicators course manuals.

Karen Gratton moved that we destroy all files of written examinations and related paperwork from all past Judges Courses pertaining to the following:

1. Judges who have completed all modules.
2. Judges who have not been actively judging for a minimum of five years
3. Files and exams that are older than six years.

Exception: All records, exams, etc. for WBTF Masters Course

Effective Immediately

Sylvia Kernohan proposed that M1A and M1B judging candidates no longer have to accumulate clerking hours as a pre-requisite. This will be retroactive to include all M1A and M1B Judges-in-Training.

Effective Immediately

Sylvia Kernohan proposed that, pending completion of the M1B Judges Module, the following certified judges will be qualified to judge M1B Events:

1. M1 Judges who are also M2 Judges
2. M1A Judges who are also M2 Judges
3. M2 Judges

Effective Immediately

Betty Davis moved that if a Coaches Course, Judges Course or SDP Adjudicators Course is offered and it is not able to run due to financial reasons, the Provincial Chairperson should contact the CBTF Treasurer to seek financial assistance from the CBTF before canceling the course. The CBTF Treasurer would review the request and a decision would be made in conjunction with the CBTF Executive.

DIRECTIVE: Monies should be set aside in the 2003-2004 budget for this purpose.

Effective Immediately

Karen Gratton moved that CBTF subsidize the loss of $191.32 incurred by OBTA in running a combined M5 and WBTF Masters Course in the winter of 2003 as per motion #18 of the 2002 Summer Board Meeting.

Effective Immediately

Betty Davis moved that CBTF pay the cost for at least 1 of the 2 Judges who attended the Short Program Seminar in Japan to conduct a seminar in the East (Ontario) and the West (Alberta). These seminars should be held in the Fall of 2004. Certification will be offered if possible.

NOTE: Costs to be confirmed with CBTF Treasurer in advance.

Karen Gratton moved that Proposal #20, 2004 FTM be accepted as amended:

That CBTF eliminate the Module 5 Judges Course and use the WBTF Masters Course exclusively. Applicants who achieve a passing mark of 60% will be designated as M5 Judges and certified to judge at a National Team Trial level. Applicants who achieve a passing mark of 70% shall have attained WBTF Master Certification and certified to judge at World Championships (as per WBTF rules).

CLARIFICATION: This will apply to those judges who have taken the Masters Course in the past twelve (12) months from the date of the 2004 FBM.

Karen Gratton moved that Proposal #21, 2004 FTM be accepted as amended:

That Course Conductors for all CBTF Judging Modules must establish the number of competitions and/or the number of hours of Practice Judging required by each Course applicant prior to his/her receiving full certification in that module.

Effective Immediately

Karen Gratton moved that Proposal #22, 2004 FTM be accepted as amended:

That a CBTF member wishing to become a CBTF Judge must take the Module One Course before taking any other CBTF Judges' Course. He/she would then be permitted to take any other judges' courses that become available to him/her.

CLARIFICATION: The CBTF Technical Committee recommends that the judges' modules be taken in numerical order whenever possible.

Effective Immediately

Karen Gratton moved that Proposal #37, 2004 FTM be accepted as follows:

That, if an applicant must rewrite any exam or re-do any practical exam for Module 2, 3 or 4 Judges Courses, the applicant or hosting organization must contact the Course Conductor and request that he/she provide a qualified person to oversee the rewrite. The suggested fee for the person overseeing the rewrite is $15.00 per hour and $10.00 marking fee for the Course Conductor.

CLARIFICATION: This procedure is already in place for Module One.

Karen Gratton moved that Proposal #2, Nov 2004 Technical Committee Conference Call Meeting be accepted as follows:

That only applicants of CBTF Coaching and Judging Courses who are the minimum age or older within a year of the date of the course will be permitted to participate in the said course. However, applicants who are younger than the minimum age (but who will be turning the minimum age within a year of the course) must provide a letter of recommendation to the National Representative with a copy to the Course Conductor and Course Coordinator from an L2 Certified Coach or a recognized Club Director before being permitted to take the course.

Karen Gratton moved that Proposal #13, 2005 STM be accepted as follows:

That course conductors be required to audit (ie: active participation and observation) a course prior to teaching it. If they are unable to attend the course they MUST complete the Home Study Program for that course. If a video of the actual course is available and the CC cannot attend the course, he/she must also view the video.

(Further to the above - the Board of Directors determined that, when there is a major revision to an existing course, the certified Course Conductors for the old version of the course must also audit the revised course prior to be recognized as the CC for that course.)

Karen Gratton moved that Proposal #14, 2005 STM be accepted as follows with noted amendments:

That, if extenuating circumstances arise that prevent a Course Conductor applicant from auditing 100% of a course, the Course Conductor who ran the course, in consultation with the National Rep and the National Technical Chair, shall determine if the applicant has completed the certification requirements.

Karen Gratton moved that Proposal #3 of the 2007 Summer Technical Meeting be accepted as follows:

That all judges' and coaches' course conductors will now submit the results of courses via email to their respective national judges' and coaches reps.

CLARIFICATION: It is not necessary to send triplicate assessment forms to the national reps.

Effective Immediately

Karen Gratton moved that Proposal #5 of the 2007 Summer Technical Meeting be accepted as follows:

That the cost of manuals for all CBTF courses be included in the cost of the course. Once a participant has registered for a course the course coordinator will send a list to the CBTF Manuals Coordinator. He/she will then email the manual in PDF format or send manuals via mail. The Manuals Coordinator will then invoice the province for payment.

Effective Immediately

Karen Gratton moved that Motion #9, 2008 FBM be rescinded and replaced with the following:

To grant Tina Larson approval to make DVD copies of updated L2/M1 Course Conductor information at a cost of $8.00 each that includes postage to mail them to the eight L2/M1 Course Conductors.

Karen Gratton moved that Proposal #10 of the 2008 Winter Technical Meeting be accepted as follows:

That course participants who take courses from their Course Conductor parent shall have their exams marked by another Course Conductor (of the same course).

Effective Immediately

Karen Gratton moved that Proposal #11 of the 2008 Winter Technical Meeting be accepted as follows:

That those applicants taking the CBTF Judges Masters Course who achieve a passing mark of 70% will be designated and certified to judge at Provincial Team Trials, National Team Trials and World Championships.

Effective Immediately

Karen Gratton moved to accept Proposal #2 from the 2008 FTM which reads:

That the courses for all groups be combined into one course to be called Module Three (M3) and the following CBTF Events be included in this module:

• Pom Pom Teams
• Dance Twirl Teams
• Theme Production
• Parade Corps
• CBTF Teams
• CBTF Groups

CLARIFICATION: The section of the Masters Course pertaining to CBTF Teams and CBTF Groups will also be used in the M3 course.

CLARIFICATION: This eliminates the term 'Module 4'

Karen Gratton moved that participants who have not taken the NCCP Part A course (and are therefore not fully certified as L1 Coaches) be permitted to take the L2/M1 course on Sept 5-7, 2008 in Edmonton, AB. These participants must take the NCCP Part A Course by Feb 1, 2009 and provide proof of attendance* to their prov coaches and judges reps in order to receive full L1 Certification.

CLARIFICATION: It is suggested that, due to the possible delay to receive an official NCCP certificate, card or letter of participation, all participants must ask their NCCP Part A Course Conductor to sign a letter verifying their attendance at the conclusion of the course and that this letter be forwarded immediately to their prov coaches and judges reps within two weeks of the course.

CLARIFICATION: All participants in the L2/M1 course must understand that they must also take their NCCP part B course before being fully certified as L2 coaches and M1 judges.

Karen Gratton moves that the following funding be taken from the Worlds 2007 account, coaches & officials allotment, to continue the completion of the L3/M2/M3 course by Wendy Cruickshank and Tina Larson:

January 23/25, 2009 Meeting - Red Deer,AB
Flight - T Larson (Grande Prairie to Edmonton) - approx $210
Mileage - W Cruickshank (Edmonton to Red Deer return) 300 km @ .40 = $120
Meals - $50
Total: approximately $380

February 5-8, 2009 - Leduc, AB
Hotel - 1 room for 1 night = approx $100
Meals - Thursday and Friday = approx $90
Total: approximately $190

Approximate total for both meetings: $570.00

Karen Gratton moved that, once the combined M2/M3 judges' course is fully completed, persons wishing o take any CBTF judges' courses, must take them in numerical order (M1, M2/M3, Masters) and that any extenuating circumstances shall be considered by the CBTF Technical Chair, Judges' Rep and the Course Conductor.

CLARIFICATION: The M2/M3 is a combined course and it is recommended that it not be separated (into M2 and M3) due to the way the course is designed. Effective: upon completion and acceptance of the combined M2/M3.

Karen Gratton moved that the following shall clarify what those judges who have the (old) M5 course certification and those judges who have the WBTF Masters certification are qualified to judge:

• M5 with no Short Program: provincial & national team trial events excluding Short Program
• M5 with Short Program: provincial & national team trial events including Short Program
• Masters: provincial & national team trial events including Short Program and World Championships

Karen Gratton moved:

• That CBTF certified M2 judges are qualified to judge Solo, 2-Baton and 3-Baton at the CBTF International Cup Qualifier and the WBTF International Cup.
• That CBTF certified M3 judges are qualified to judge Team and Group at the CBTF International Cup Qualifier and WBTF International Cup
• That CBTF certified M5 (old course) judges are qualified to judge Solo, 2-Baton, 3-Baton, Team and Group at the CBTF International Cup Qualifier and WBTF International Cup
• That CBTF certified Master judges are qualified to judge Solo, 2-Baton, 3-Baton, Team and Group at the CBTF International Cup Qualifier and WBTF International Cup

CLARIFICATION: Once the WBTF establishes its rules & guidelines for Solo Dance Twirl and Pair Dance Twirl, those eligibility criteria will be re-evaluated.

Karen Gratton moved that all coaching and judging course manuals be only available through the Manuals Coordinator. The manuals can either be emailed or by having a CD or hard copy mailed. The cost of an emailed or a CD copy will be half the price of a hard copy manual.

CLARIFICATION: as some of these manuals are very large, the purchaser's computer must be able to handle the size before it will be sent via email.

CLARIFICATION: any DVD's required for the particular course (eg: CBTF role model DVD is required for the M2/M3 courses) must be purchased through the CBTF Media Coordinator.

CLARIFICATION: payments for all hard copies, CD's and DVD's must be made prior to these being sent. Cash, cheques or Paypal (through the CBTF Store) are acceptable forms of payment.

CLARIFICATION: Handling fees will be determined by the Manuals Coordinator and adjusted accordingly from time based on current Canada Post rates.

Effective Date: July 10, 2010

Karen Gratton moved that Course Conductors shall receive free CD copies of the course manuals and course conductor handbooks as well as copies of any DVDs they require for the courses they teach.

Effective Date: July 10, 2010

Karen Gratton moved that the cost of the hard copy of the L2/M1 course manual be increased to $50 plus shipping. The pre-events booklet and pre-events DVD will be included in this price. The electronic version would be $25 including shipping.

CLARIFICATION: The Manuals Coordinator shall be provided with a small number of the pre-event DVDs by the Media Coordinator so that they are included when a purchaser orders the L2/M1 manual.

Effective Date: July 10, 2010

Karen Gratton moved that the cost of the hard copy of the M2/M3 Judges Course manual be $50.00 plus shipping. The cost of the electronic version would be $25 including shipping.

CLARIFICATION: The CBTF Role Model DVD ($25.00) is to be ordered separately from the Media Coordinator.

Effective Date: July 10, 2010

Karen Gratton moved I Move to accept the CBTF Course Manuals License Agreement which permits a Course Coordinator or Province to be provided with the course cd in order to make copies of a specific course manual for the purpose of conducting a CBTF coaches or judges course. The purchaser may determine the fee for the course & manual. After the course, the coordinator/province must contact the CBTF treasurer to report how many manuals and participants there were and CBTF shall then invoice the province.

Effective Date: July 10, 2010

Elan Paluck moved to permit Collegiate athletes to judge within their module certification without having to discontinue competitive twirling. The following restrictions shall apply to the certified athlete:

• not to judge senior and collegiate divisions
• not to judge athletes they have competed against in the previous three (3) seasons
• to judge only at local closed and open competitions during the time they are still competing
• not to judge at a competition where they are entered as a competitor.

Elan Paluck moved that old M3 (corps) and M4 (teams) judges must attend/audit the new module M3 course over a four year period to retain their judging status.

Effective January 2013

Elan Paluck moved that the M5 certification shall no longer be recognized.

Effective January 1, 2017

Elan Paluck moved that the WBTF Role Models be adopted for use in Canada.

Effective January 1, 2013

Elan Paluck moved that all registered M2 and M3 judges are required to update these courses every four (4) years in any one of the following ways:

• by auditing the course
• by judging at a Provincial or Canadian Winner/Championship
• by sitting in on a Provincial** or Canadian Winner/Championships Focus Meeting.

CLARIFICATION: Provincial's head judge to send an agenda, in advance, to the CBTF Judges' Rep to be accepted as a full focus meeting.

Karen Gratton proposed to accept the Online Practice Judging Process as a pilot project for the 2013-14 season (Exception: no fee shall be charged during the pilot season).

Intent: Wendy Cruickshank shall run the pilot project and report back at the 2014 FTM.