Executive / Board of Directors

1981 AGM MOTION # ??
  That the western vice-president would represent BC, Alberta, Sask, and Manitoba while the eastern vice-president would represent Ontario and Quebec. Members from western provinces would vote for a western vice- president and members from eastern provinces would vote for an eastern vice-president.

 

1981 AGM MOTION #??
  That national executive members cannot hold an executive position on a provincial association.

 

1981 AGM MOTION #??
  That the name president not be used within provincial chapters, and used only for the Board of Directors. The top executive position in each province will be called the Chairman.

 

1981 AGM MOTION #??
  That the provincial chairman be the provincial delegate, however, she/he has the option of delegating his/her vote to a representative from his/her province.

 

1982 AGM MOTION #13
  Betty Infilise moved that all pertinent correspondence from and to the Twirl Canada Federation Board of Directors be sent with initials and a number beginning with number 1, with copies to all members of the Board of Directors. Correspondence format will be as follows: left hand margin to read: To, From, Date and Subject with right hand margin showing initials and number. This goes into effect immediately.

 

1983 SBM MOTION #??
  That each province must send a provincial rep or delegate to the AGM and related organizational meetings.

 

1983 SBM MOTION #??
  That the coaches rep, judges rep and athletes rep or their delegate are required to attend the AGM and related organizational meetings.

 

1983 SBM MOTION #??
  That a spokesperson from each province carry one vote at the technical meeting for voting procedure - ie: technical advisor, provincial head or other technically oriented person.

 

1983 AGM MOTION #18
  Lynda Garland moved that names be submitted to Sandra Watt by Sept 30, 1983 to form the 1984 Nominating Committee.

 

1983 AGM MOTION #23
  Ron Kopas moved that commencing at the 1984 Conference that there be no fee charged to attend the National Conference Meetings, instead a fee structure be set for the handouts (such as manuals, rules, sports seminars and workshops, etc).

 

1983 AGM MOTION #24
  Betty Infilise moved that the Board of Directors and Twirl Canada Advisor be refunded their conference fee of $30.00 for 1983.

 

1983 AGM MOTION #37
  Ron Kopas moved that the National Executive be given the power to implement approved programs throughout the year as they become available (ie: rules and regulations). Details to be discussed and finalized at the Fall Executive Meeting.

 

1983 AGM MOTION #38
  Ron Kopas moved that the Board of Directors give power to the Technical Chairman in conjunction with the approval of the President to implement Twirl Canada Technical Programs throughout the year as they become available.

 

1983 FTM MOTION #??
  That only voting delegates are to propose motions and second motions at meetings.

 

1984 SEM MOTION #6
 

Betty Infilise moved that it will be the responsibility of the Twirl Canada Federation Secretary to prepare and update Board of Directors binders, which will remain the property of the Twirl Canada Federation. Binders will include:

  1. List of Executive & Board of Directors (to be prepared after the AGM).
  2. List of Committee Heads.
  3. Policy Manual
  4. Technical Document
  5. Constitution/Bylaws and amendments
  6. Responsibility of provincial delegates
  7. List of Handbooks and Manuals available
  8. Introductory Letter (must be passed on)
  9. Deadline dates
  10. Sanctions/Judges Contracts
  11. Minutes
  12. Records - hand over to successor

Binders will also include a "Time Line for Delegates" which will include what must be done or is scheduled for each month of the year (sample attached).

 

1984 AGM MOTION #38
  Elaine Jacobs moved that Ron Kopas, as Technical Chairperson, will select the person he wishes to have as Technical Secretary for the 1984-86 term.

 

1984 AGM MOTION #39
  Ron Kopas moved that Darlene Fisher be the Assistant to the Technical Chairperson for the 1984-86 term.

 

1984 AGM MOTION #40
  Carol Kuntz moved that Wendy Harmen be appointed Secretary to the President for the 1984-86 term.

 

1985 AGM MOTION #23
  Elaine Jacobs moved that the executive have the authority to make technical decisions in the interim between Fall Technical meeting and Annual Technical meeting.

 

1986 AGM MOTION #16
  Betty Infilise moved that the executive be given authority to come up with proposals for the World Federation to be held in Torino.

 

1986 AGM MOTION #19
  Elaine Jacobs moved that the outgoing executive be held in place until the end of these Canadian Championships.

 

1986 FEM MOTION #11
  Betty Infilise moved that Loranne Misak be contacted by the President asking that she accept the interim appointment of Athletes' Representative until elections can be held during the 1987 Canadian Championships.

 

1987 BOD CONF CALL MOTION #??
1990 SBM MOTION #16 (Clean-up Motion)
  Moved that the Board of Directors ratify the appointment of John Aitken in the position of Treasurer.

 

1989 FBM MOTION #15
  Betty Davis moved that all Board of Directors receive copies of all minutes of CBTF Executive, BOD, Technical Committees and all other committees.

 

1989 FBM MOTION #23
  Bev Latrace moved that the CBTF accept the recommendation of the CBTF Executive regarding the employment of a worker under the Alberta PEP Program to address specific work assignments of the Federation.

 

1990 SEM MOTION #1
  Elaine Jacobs moved that Barb Grant's resignation from the position of National Secretary be accepted.

 

1990 SEM MOTION #2
 

Elaine Jacobs moved that the minutes of the 1989 Fall Executive Meeting*, dated November 10/89 be approved as amended:

Page 3 - Motion #4 "... to complete the term of office to July 1990."

Page 5 - Motion #6 "for the months December 1989 to March 1990 inclusive."

Page 11 - Motion #12 ratification of the motions from the fall technical meeting 1989.

Page 12 - Motion #13 "... addition of ... beginning in the year 1991."

Page 2 - Tax Free Number: Only items used for National matters can take advantage of the tax free numbers (delete EXECUTIVE).

(NOTE: Copy of the 1989 Fall Executive Meeting is missing from the Motion Lists).

 

1990 SEM MOTION #13
  Elva Taylor moved that we hire an individual to type the necessary documents as approved by the CBTF President (Debbie Nikolai) while at the Canadians in 1990 to a maximum of $200.

 

1990 SBM MOTION #6
  Betty Infilise moved that the Secretary ensure that all committee heads receive minutes of all meetings within thirty (30) days following the meeting.

 

1991 SBM MOTION #12
  Kelly Handt moved that the President or delegate attend the Sports Federation of Canada Presidents' Meeting when feasible.

 

1992 SEM MOTION #3
  Debbie Nikolai moved that it is with much regret that we accept the letter of resignation dated June 15, 1992 from CBTF President, Laurie Mack.

 

1992 STM MOTION #5
  Theresa Eyssens moved that CBTF Technical Position contracts be developed by Nancy Beachin and a proposal be presented at the 1992 Fall Technical Meeting.

 

1992 FEM MOTION #8
 

Karen Gratton moved that recognition be given to retiring CBTF Executive members on a number-of-terms-served basis. Suggested gift value guideline would be as follows:

1 Term Service - $35.00
2 Term Service - $50.00
3 Term Service - $70.00
4 Term Service - $90.00

Gift suggestions are: certificates, plaques, pen sets, pendants, pins, rings. It was recommended that the gifts should have the CBTF logo imprinted/ engraved on them if possible.

 

1992 FEM MOTION #9
  Karen Gratton moved that CBTF recognize the Canadian athletes who place in the Top Six (final rounds) in each division at the World Championships with gifts to be chosen by the CBTF Executive. Gift value to remain within the budgeted figure determined by the CBTF Executive each year.

 

1993 SEM MOTION #4
  Sandi Smith moved that the resignation of Betty Davis as Treasurer of the CBTF be accepted as of August 18,1993 with regrets.

 

1993 SEM MOTION #5
  Sandi Smith moved that Sharon Donald be appointed as Treasurer of the CBTF as of August 15, 1993 for the remainder of the Treasurer's term of 1993-94.

 

1993 SBM MOTION #6
  Elva Taylor moved that we appoint Sharon Donald as Treasurer of the CBTF for the remaining portion of the 1992-94 term.

 

1993 FEM MOTION #5
  Elva Taylor moved that we accept the clarification of the Secretarial duties for administration and technical meetings as presented to be used as a guideline for persons in these positions.

 

1993 FBM MOTION #11
 

Betty Davis moved that we acknowledge receipt of the following minutes of the emergency meetings held in Winnipeg, July 1993:

July 7/93 - 11:53 AM - re: judging decision
July 7/93 - 5:35 PM - re: judging decision
July 8/93 - 8:15 AM - re: athletes and coaches behaviour
July 8/93 - 6:25 PM - re: athletes and coaches behaviour
July 9/93 - ?? - re: athletes and coaches behaviour

 

1993 FBM MOTION #32
  Klaus Bower moved that Brenda Cooper, as CBTF Judges Representative, be asked to resign immediately. This is necessary because of her indication that she is unable to fulfill the commitments of the job.

 

1994 SEM MOTION #3
  Sandi Smith moved that the resignation of Bev Latrace, CBTF President, be accepted as submitted with regrets.

 

1994 FEM MOTION #2
  Karen Gratton moved that we accept the resignation of Deardra Leslie as Past Technical Chairperson with our congratulations on her election to the OBTA's Provincial Chairperson's position.

 

1994 FEM MOTION #11
 

Karen Gratton moved that Alison Brown be appointed to the CBTF Coaches' Rep's position for the 1994-95 term.

Effective Immediately.

 

1994 FBM MOTION #1
 

Karen Gratton moved that we ratify the appointment of Gladys Peteleski to the position of CBTF President for the 1994-95 term.

Effective Immediately.

 

1994 FBM MOTION #2
 

Carol Robinson moved that we ratify the appointment of Joyce Ormshaw to the position of CBTF 1st Vice-President for the 1994-95 term.

Effective Immediately

 

1994 FBM MOTION #47
  Sharon Donald moved that the CBTF Executive be included in the decision whether the National Technical Chair. be used to judge at Cdn. Team Trials and Cdn. Championships.

 

1995 FEM MOTION #1 (Ratified - 95 FBM - Motion #2)
  Karen Gratton moved that Betty Davis be appointed CBTF Treasurer for the remainder of the 1995-96 term. Effective Immediately

 

1995 FBM MOTION #1
  Joyce Ormshaw moved that we accept the resignation of Sharon Donald as Treasurer with regrets.

 

1995 FBM MOTION #9
  Betty Davis moved that the Secretary be directed to secure costs for the purchase of a Fax Machine and Fax Paper and the CBTF procure a fax machine and fax paper for the use of the Secretary as soon as funds become available. Extra costs incurred such as Identical, ring selector, etc. be paid by the CBTF. The Fax Machine and supplies to stay with the Secretary's position. CBTF Secretary to sign "contract" for receipt of fax machine and supplies. This to be reviewed at the 1996 SBM.

 

1995 FBM MOTION #54 (** AMENDED ** - 96 SBM - MOTION #7)
 

Carol Robinson moved that we adopt the following Reinstatement of Officers Policy:

Executive/Board of Directors members who resign during their term of office and later wish to be reinstated, may be reinstated by submitting a written request to the Board of Directors. Unanimous written approval must be received from the Board of Directors provided an appointment to that position has not already been made.

 

1995 FBM MOTION #73
 

Betty Davis moved that, in the interim period, Ron Kopas be appointed Acting Technical Chairperson.

INTENT: He will deal only with problems of an urgent nature.

 

1996 SEM MOTION #4
  Carol Robinson moved that we accept Theresa Eyssens' resignation as CBTF Technical Chairperson received at the 1995 Fall Board of Directors Meeting.

 

1997 SEM MOTION #3
 

Karen Gratton moved that the resignation of Deb Baumgartner (as Secretary) be accepted with regret.

Effective Immediately

 

1997 SBM MOTION #1
 

Greg Honey moved that the appointment of Holly Clark as CBTF Secretary be accepted.

Effective Immediately

 

1998 FBM MOTION #4
  Stephanie Infurnari moved that we host the 1999 Summer Board Meeting at a time and location that is most cost effective providing it is not in conflict with our by-laws.

 

1998 FBM MOTION #5
 

Laura Jean moved that a Forum for members be held in conjunction with the 1999 Canadian Championships in Vancouver where members can meet with the Board Members in attendance at these championships for the purpose of discussion, receiving information and discussing concerns. The AGM will be held in conjunction with the Summer Board of Directors meeting, location to be determined taking into consideration cost effectiveness.

Effective Immediately

 

1998 FBM MOTION #7
 

Elva Taylor moved that the CBTF run Canadian Team Trials and Canadian Championships commencing in the year 2000.

INTENT: To take concerns from the Forum to the Board meetings to be reviewed annually.

 

1998 FBM MOTION #32
  Elva Taylor moved that we look into purchasing CBTF Blazers and Pins for the CBTF Executive and Board of Directors. The blazers will be purchased by the members and the pins given by the CBTF.

 

1999 WTM MOTION #1
  Sylvia Kernohan moved that we accept the resignation of Brenda Hall, CBTF Group Representative with regret, effective immediately.

 

1999 FBM MOTION #3
 

Karen Gratton moved that CBTF purchase hard plastic indentification badges at an approximate cost of $4.50 plus taxes that have each current Board member's name and his or her CBTF Board position engraved on it.

INTENT: Board Members will be identifiable at CBTF events.

DIRECTIVE; Elva Taylor to co-ordinate.

 

2000 FBM MOTION #6
 

Carolyn Foster moved that the CBTF Per Diem Rate be increased to $35.00 per day plus taxes.

CLARIFICATION #1: The breakdown would be: Breakfast - $10; Lunch - $10; Dinner - $15.00

CLARIFICATION #2: No tips or alcoholic beverages will be subsidized

 

2000 FBM MOTION #17
  Betty Davis moved that Susan Hall be appointed as Athletes' Representative for the year 2000 to 2002.

 

2000 AGM MOTION #6
 

Karen Gratton moved to accept the following Bylaw Amendment:

Section X1.K - Reinstatement of Officers
Board of Directors members who resign during their term or office and later wish to be reinstated, may be reinstated by submitting a written request to the Board of Directors. Written approval must be received from Three Quarters of the members of the Board of Directors provided an appointment to that position has not already been made.

Effective Immediately

 

2001 FBM MOTION #6
 

Joan McNaughton moved that we reduce the Technical, Executive and Board of Directors meetings to one (1) each per year. These meetings would have to be three (3) days in length.

Effective Jan 2002

 

2004 SBM MOTION #28
 

Elva Taylor moved that, in order to be nominated for the CBTF Coaches Rep position, one must:

  1. Be a current member of the CBTF Technical Association
  2. Be 18 years of age or older
  3. Have a minimum of Level 2 Coaching Certification

Effective September 2004

 

2004 SBM MOTION #29
 

Elva Taylor moved that, in order to be nominated for the CBTF Judges Rep position, one must:

  1. Be a member of the CBTF Technical Association
  2. Be a Judge for more than 3 years with certification in at least 3 modules.

Effective September 2004

 

2004 SBM MOTION #30
 

Elva Taylor moved that, in order to be nominated for the position of CBTF Technical Chairperson, one must:

  1. Be a member in good standing of the Technical Association for a minimum of three years.
  2. Be 18 years old or older.

Effective September 2004

 

2006 AGM MOTION #5
 

Karen Gratton moved that the proposed by-law amendment regarding the adoption of a process to alternate the elections for the National Executive positions be accepted as presented.

CLARIFICATION:
Odd-numbered years - President, 2nd Vice President, Secretary
Even-numbered years - 1st Vice President, Treasurer, Technical Chair

 

2006 AGM MOTION #6
  Elva Taylor moved that, in order to be able to run for the position of CBTF Athletes Representative, the athlete must be 18 years of age by the deadline date set for nominations.

 

2006 SBM MOTION #18
 

Kim Genton moved that our new president receive an honorarium to go to the 2006 Worlds. The honorarium would be $1000.00 dollars.

Effective Immediately

 

2006 FBM MOTION #10
  Cyndy Park moved to confirm the August 30/06 appointment of Betty Davis as Interim Treasurer to September 15/06 as conducted through electronic mail voting by the CBTF Executive and to confirm the September 3/06 appointment of Rikki Haynes as Treasurer effective September 15/06 as conducted through electronic voting by the CBTF Board of Directors.

 

2006 FBM MOTION #11
  Karen Gratton moved to accept the resignation of Brenda Cooper as CBTF Treasurer with regret.

 

2006 FBM MOTION #12
  Karen Gratton moved to acknowledge, with regret, the notification by Gladys Peteleski that she will not serve as Past President.

 

2006 FBM MOTION #17
 

Sandra Watt moved that the Board of Directors approve the use of telephone and electronic (email) voting on issues presented to the Board requiring a Board decision where the Board cannot be brought together due to time and/or costs.

CLARIFICATION: Safeguards to prevent improper use of the telephone and/or electronic voting will be placed in the CBTF bylaws.

CLARIFICATION: This will be presented as a Bylaw Amendment at the 2007 Annual General Meeting.

 

2007 AGM MOTION #4
 

Loranne Meek moved that the following statement be added to CBTF By-law Article E, Section 3 Election and Appointment as follows:

3.5 The aforementioned Officers shall be elected using an alternating-year process as follows:
Odd-numbered years - President, 2nd Vice President, Secretary
Even-numbered years - 1st Vice President, Treasurer, Technical Chair

 

2007 FBM MOTION #2
  Karen Gratton moved to accept the appointments of Michelle Bretherick as CBTF Treasurer and Sylvia Kernohan as CBTF Secretary until the July 2008 elections.

 

2007 FBM MOTION #18
  Jeff Johnson moved that the 10 day notice of meeting policy be waived for any Executive and Board of Directors conference call meetings that will be held during 2007-2008.

 

2008 AGM MOTION #7
 

Sandi Watt moved to extend the transfer of office for the position of President to "on or about" August 18, 2008.

Reason: The President will be at Worlds when the term ends.

 

2008 FBM MOTION #11
 

Karen Gratton moved that the kilometer rate be increased from 25 cents to 40 cents.

Effective September 1, 2008

 

2008 SBM MOTION #23
  Jeff Johnson moved that the President be directed to form a Sub-Committee to develop an Athletes' Representative assistance program and return to the fall Board Meeting with an implementation plan.

 

2008 SBM MOTION #26
 

Jeff Johnson moved the Board direct the committee that is reviewing the Constitution and Bylaws, Policy/Procedures updates to also include a review of roles, responsibilities and duties of all Board of Director and Technical Committee positions.

Directive: The Committee is asked to consult current and past holders of the offices being reviewed for their input.

 

2008 FBM MOTION #3
  Ron Kopas moved that we ratify the appointment of the secretary Charlene Priel. (as per Nov 9, 2008 BOD E-Vote)

 

2008 FBM MOTION #47
  Lisa Wilde moved that the CBTF portion of all (CBTF) Board and Executive members' membership fees be waived, unless an individual's membership fee is covered through other means.

 

2008 FBM MOTION #49
  Karen Gratton moved that the CBTF Executive be given the authority to determine any further details pertaining to the International Cup Qualification procedure.

 

2009 FBM MOTION #45
  Michelle Bretherick moved to review and cull old CBTF records (seven years or older).

 

2010 SBM MOTION 12a
 

Karen Gratton moved that Federation Quebecoise Baton Sportif (FQBS) be accepted as a Full Member province within the CBTF.

Effective Date: July 10, 2010

 

2012 SBM MOTION #12
  Michelle Bretherick moved that Meal Allowances (per diem rates) be left as is for the 2012-2013 season. (ie: $10 breakfast; $10 lunch; $20 dinner = $40)

 

2012 FBM MOTION #9
  Michelle Bretherick moved move that an Annual Conference be organized to replace the 2013 SBM, AGM, FTM and FBM. The inaugural meeting is to be held September 5-8, 2013.

 

eVote B13-08 Ratified 2014 AGM MOTION #5
  Karen Gratton moves to appoint Kyla Wilson to the position of CBTF 1st Vice-President for the balance of the 2012-2014 term.

 

2014 FEM MOTION #4
  Beth moved that the location of the CBTF Fall Conference shall be held in one of the two cities in which the national events will be held in the coming year. The location will be the city that is most cost effective based on attendees that are funded by CBTF.
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Submitted by admin on Fri, 11/30/2012 - 10:10