Frequently Asked Questions

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There are a lot of forms! Some are mandated by the WBTF and some are required by CBTF. The complete list is below:

Form   Who? Purpose Deadline
Package Forms Mandatory Everyone - Athletes, Coaches, Judges, Officials, Family & Friends Hotel Room Worksheet and Package Payment Form. Includes Canadian Tour sign-up. May 20
CBTF Code of Conduct Mandatory Athletes, Coaches, Judges & Officials Outlines the expectations of athletes &  May 20
Secret Pal Information Sheet Mandatory Athletes Tell your Secret Pal a few things about yourself! May 20
Athlete Information Sheet Mandatory Athletes Collects medical history and authorizes the Team Manager to perform first aid and basic support in the event of injury. May 20
(July 8 at the latest)
CCPA Consent Form Optional Athletes Provides consent to allow our Team Manager (Leah Howard, DC) to perform chiropractic adjustments. Without this consent, treatment will be limited to first aid and basic support only. May 20
(July 8 at the latest)
WBTF Athlete Form #1 - Liability Waiver Mandatory Athletes Not yet posted. This form will be completed and submitted online. May 29
WBTF Athlete Form #2 - Media Release Mandatory Athletes Not yet posted. This form will be completed and submitted online. May 29
WBTF Athlete Form #3 - Code of Conduct & Consent Mandatory Athletes Not yet posted. This form will be completed and submitted online. May 29
WBTF Adjudicator Form #1 - Ethics & Consent Mandatory Judges Not yet posted. This form will be completed and submitted online. May 29
CBTF-WBTF Medical Certificate Mandatory Athletes Must be signed by a medical professional. July 8
CBTF Judges Contract Mandatory Judges Not yet posted. July 8
WBTF Judges Contract Mandatory Judges Not yet posted.  

 

On Saturday, Trillium Cup and Qualifier Preliminary Rounds are scheduled throughout the day. Both Trillium Cup groups and Qualifier Teams/Groups (Preliminary Round) are scheduled for the morning session.

On Sunday, Qualifier Semi-Final and Final Rounds are scheduled.

The Trillium Cup Open and 2013 Qualifier schedule has now been posted on the Schedule section of the 2013 Qualifier page. Please note that all times are approximate and that event starts will not be held is the competition is running ahead of schedule.

(For example, declared Jr. B Solo but wanting to enter Jr. A Solo due to a move up this competition season from CBTF B to CBTF A).

Changes to an athlete's IC Declaration were permitted and were submitted with the athlete's entry to the IC Qualifier. For example, an athlete declared as Solo B could change to Solo A by simply entering the IC Qualifier in the Solo A division.

The Event Register for the IC Qualifier will be posted on the website shortly. Coaches will have 7 days to submit any changes or corrections to the information contained in that Event Register.

There are many resources available...

The 2013 IC Qualifier will be held in Barrie, Ontario, on May 18 and 19. A practice day in the competition venue is scheduled for May 17 and a Contingent Meeting will be held on May 20.

Yes - the Level entered in the Qualifier may be different from the Level declared.

All competitors are expected to respect the WBTF Philosophy Statement for an Equitable Competition Among International Cup Athletes:

It is the responsibility of the coach and athlete to enter the appropriate International Cup level based on the athlete’s true proficiency of skills and experience. The WBTF expects that all member countries will respect and honor these levels in order to uphold the integrity of International competition and promote an honest competitive environment.

By reviewing the content restrictions that are in place, athletes should enter the appropriate level based on their proficiency and competitive achievement. Athletes who compete at higher levels throughout the year in their respective countries, SHOULD NOT have routines “watered-down” in order to meet the content restriction requirement to compete at a lower level.

The CBTF aims to support this philosophy and issued the following guideline:

  IC Level B IC Level A IC Level Elite
Solo CBTF Level B Solo athletes CBTF Level A Solo athletes Current/former World Championship freestyle athletes AND athletes with an average score in Solo exceeding 7.5 at the 2012 Canadian Championships
2-Baton CBTF Level B 2-Baton athletes CBTF Level A 2-Baton athletes Current/former World Championship freestyle athletes AND athletes with an average score in 2-Baton exceeding 7.5 at the 2012 Canadian Championships
3-Baton CBTF Level B 3-Baton athletes CBTF Level A 3-Baton athletes Current/former World Championship freestyle athletes AND athletes with an average score in 3-Baton exceeding 7.5 at the 2012 Canadian Championships
Artistic Twirl CBTF Level B SoloDance or Level B Freestyle athlete CBTF Level A SoloDance or Level A Freestyle athlete Current/former World Championship freestyle athletes AND anyone with an average score in SoloDance exceeding 7.5 at the 2012 Canadian Championships
Artistic Pair CBTF Level B Duets or Level B Pairs CBTF Level A Duets or Level A Pairs Any Pair that has represented Canada at World Championship competition or any Pair that is comprised of current/former World Championship freestyle athletes
Team / Group Coaches should establish their Team/Group status in a manner consistent with the above guidelines.

Note: Exceptions may be granted for non-World Championship athletes who are scoring close to the 6.0 (Level A) or 7.5 (Elite) range. Coaches should contact the CBTF Technical Chairperson (technicalchair [at] cbtf [dot] ca) to discuss these situations prior to the submitting their IC Qualifier entry.

No. The Late Fee only applies to athletes that have not declared in any events and had not paid the $200 Contingent Deposit.

You may add (or drop) events without any penalty.

All athlete packages - in fact, all traveler packages - will be collected at the Contingent Meeting on Monday May 20 following the completion of the Qualifier.

A Contingent Meeting is scheduled for Monday May 20 in the morning following the Qualifier. All athletes and coaches must attend, parents should attend. At that meeting, we will be:

  • collecting travel forms and payments
  • photocopying passports
  • collecting Health Certificates (if ready)
  • distributing and collecting additional forms to be completed (eg Secret Pal)
  • taking credential photographs
  • sizing athletes for their team jacket
  • planning contingent activities
  • a general Q&A session

The meeting will be at the Qualifier Host Hotel, will begin shortly after breakfast and is expected to wrap around 11 am.

 

The minimum age for WBTF competition is 12. Athletes younger than that may compete at CBTF Trials and Qualifier but they cannot be named to the international contingent.

The WBTF determines age as of December 31 of the competition year (ie. for the 2014 World Championships, the athletes age is determined by their age on December 31 2014).

For the 2014 International Cup this rule is being modified to accommodate the 2014 Grand Prix. The athlete's age will be determined by their age on August 11 2015.

Also, can we put crests from past events on the jackets?

Sorry, one more to add. The crests from 2008 and 2009 are white and red. I'm assuming we should not put those ones on?

The Name crest goes on the left chest.

The Event Crests (oval, CBTF-supplied) go on the left arm. You are welcome to transfer crests from other years to your jacket - they should be listed in ascending order (e.g. 2010 then 2011 then 2012) from the top of the left arm down to the cuff.

You can also attach the round WBTF-supplied event crests on your jacket if you like. They should be put on the right arm.

There are a lot of forms! Some are mandated by the WBTF and some are required by CBTF. The complete list is below:

Form   Who? Purpose Deadline
Package Forms Mandatory Everyone - Athletes, Coaches, Judges, Officials, Family & Friends Hotel Room Worksheet and Package Payment Form. Includes Canadian Tour sign-up. May 20
CBTF Code of Conduct Mandatory Athletes, Coaches, Judges & Officials Outlines the expectations of athletes &  May 20
Secret Pal Information Sheet Mandatory Athletes Tell your Secret Pal a few things about yourself! May 20
Athlete Information Sheet Mandatory Athletes Collects medical history and authorizes the Team Manager to perform first aid and basic support in the event of injury. May 20
(July 8 at the latest)
CCPA Consent Form Optional Athletes Provides consent to allow our Team Manager (Leah Howard, DC) to perform chiropractic adjustments. Without this consent, treatment will be limited to first aid and basic support only. May 20
(July 8 at the latest)
WBTF Athlete Form #1 - Liability Waiver Mandatory Athletes Not yet posted. This form will be completed and submitted online. May 29
WBTF Athlete Form #2 - Media Release Mandatory Athletes Not yet posted. This form will be completed and submitted online. May 29
WBTF Athlete Form #3 - Code of Conduct & Consent Mandatory Athletes Not yet posted. This form will be completed and submitted online. May 29
WBTF Adjudicator Form #1 - Ethics & Consent Mandatory Judges Not yet posted. This form will be completed and submitted online. May 29
CBTF-WBTF Medical Certificate Mandatory Athletes Must be signed by a medical professional. July 8
CBTF Judges Contract Mandatory Judges Not yet posted. July 8
WBTF Judges Contract Mandatory Judges Not yet posted.  

 

I have medicine that needs to be kept refrigerated...

In the complex there is a washer/dryer - it costs €6 for 4 hours including washing powder.

I have medicine that needs to be kept refrigerated...

At the NH Naarden, the twin rooms are not equipped with minibars. A limited number are avialable and can be requested when you submit your Hotel Worksheet and Traveler Payment forms.

There is also space at the Hotel Reception where guests can store medication.

In addition, each club with a Team or Group entered (Alberta, Pizzazz, SOBG,and Team Toba) has also been offered an apartment-style Team Room. Each of these rooms is equipped with a full refrigerator. If you are a member of one of those clubs, you should contact your coach or club organizer to find out if this option applies to you.

I have three travelling and do not want the extra expense of having to book two rooms. Is the only option two twin beds ? Please advise

Athletes, coaches and officials must stay at the Canadian Contingent hotel - the NH Naarden. Their stay must be reserved through the CBTF.

At the NH Naarden, twin rooms are the only option. In addition, each club with a Team or Group entered (Alberta, Pizzazz, SOBG,and Team Toba) has also been offered an apartment-style Team Room. If you are a member of one of those clubs, you should contact your coach or club organizer to find out if this option applies to you.

Parents and other spectators are free to choose any accommodation - either at the NH Naarden or some other property. Anyone considering a stay at a different hotel should discuss that decision with their athlete's coach and club organizer.

We are anticipating a traveling contingent well in excess of 100 people - and it could easily approach 150. In order to manage a group of this size, 'contingent' activities and benefits can only be offered to those that have booked their stay at the contingent hotel through the CBTF.

In order to be included in any of the other components available to the CBTF Contingent, parents and other spectators must be staying at the Canadian Contingent hotel and that stay must be reserved through the CBTF. These other components that might be of interest are:

  • Canadian Contingent Welcome Reception
  • Competition tickets
  • Competition charter bus transportation
  • Canadian Contingent Box Lunches & Team Dinners
  • Airport-Hotel transfer (hotel on arrival day must be the NH Naarden, hotel on departure day must be the NH Naarden)

 

The Canadian Contingent will be staying at the NH Naarden hotel in Naarden. CBTF officials visited the property while attending the WBTF Winter Meetings - it is very conveniently located to the competition facility.

Further information, including pricing, can be found in the CBTF Canadian Contingent Package.

The Contingent Hotel is available for the entire contingent stay as well as for extended nights either before or after the competition period.

The Canadian Contingent will be staying at the NH Naarden hotel in Naarden. CBTF officials visited the property while attending the WBTF Winter Meetings - it is very conveniently located to the competition facility.

Further information can be found in the CBTF Canadian Contingent Package.

Both pricing and itinerary for the priviate Canadian Tour are subject to change until we have confirmed our numbers with the tour company, but we anticipate something between $865 and $900 per person (based on double occupancy), which includes all tips and taxes (which, in Europe, do add up!). A single supplement is available for $150.

We require a minimum of 20 persons and a minimum of 10 rooms in order to proceed with the tour. The tour company has establish a maximum of 44 persons.

IF you are interested in participating in this tour, you are advised to contact the IC Contingent Coordinator (ic2013 [at] cbtf [dot] ca) as soon as possible and before May 5. The tour company requires confirmation by that date that CBTF will meet the minimum number requirement.

Following on the extremely well-received tour of the Loire Valley after the 2012 World Championships, we have again arranged for a private tour of the region. We will require a minimum of 20 people in order to proceed with this tour. We have a maximum of 44 passengers - which will be allocated on a first come-first served basis.

The tour itinerary (note changes to Day 1):

  • Day 1 – Monday August 12 – Amsterdam, Holland: After you check into your hotel and meet your tour director you will enjoy an excursion to A Museum with a Story. Visit the hiding place where Anne Frank wrote her diary during the Second World War. This evening enjoy dinner at the hotel with your fellow travelers. (D)
  • Day 2 – Tuesday August 13 – Amsterdam – Brussels, Belgium: This morning admire the scenery on the way to Brussels. When you arrive enjoy a guided orientation that features the Rue Royale, the Parliament Buildings, the Royal Palace, and Saint Michel Cathedral. Continue on foot and enter GRAND’PLACE to admire its baroque guild houses and the gothic Town Hall. You cannot leave Brussels without touching the statue of Everard ‘t Serclaes, a 14th-century hero, for good luck, and taking pictures of the tiny but world-famous statue of Manneken Pis. Tonight enjoy a lively dinner at a local restaurant. (B, D)
  • Day 3 – Wednesday August 14 – Brussels – Bruges - Amsterdam, Holland: This morning we leave Brussels and make our way towards Bruges for lunch, beer tasting and some time explore on your own. After lunch make your way back to Amsterdam to enjoy a canal cruise to see the town from water level, then watch the cutting and polishing of precious stones at a diamond center in Amsterdam. This evening a farewell dinner awaits you at a local restaurant to celebrate the success of your vacation (B, D)
  • Day 4 – Thursday August 15 – Amsterdam: Your vacation ends today with breakfast in the morning and a transfer to the airport to board you scheduled homebound flight. (B)

There are many resources available...

The 2013 International Cup will be held between August 7 2013 and Aug 11 2013. The current schedule (tentative) is:

  • Wednesday August 7: Opening Ceremony
  • Thursday August 8: Competition Day 1
  • Thursday August 9: Competition Day 2
  • Thursday August 10: Competition Day 3
  • Thursday August 11: Competition Day 4, Awards Ceremony, Closing Ceremony

The venue is the Topsportcentrum in Almere, which has a minimum height of 12.5 m (41 feet).

Contingent Traveler and Payment Forms, along with other forms required by our IC Contingent members, will begin appearing in the 2013 International Cup Forms page of the CBTF.CA website in mid- to late-February.

The $1000 is per athlete. All travelers will have a first instalment to pay, which will vary depending in what travel options they select (eg. Flights, hotel, post-competition tour, etc).

A separate Contingent Traveler Form is completed for each and every person traveling as part of the Canadian Contingent. It contains a calculation sheet that tallies up the various options that have been selected and outlines a payment schedule. Depending on each traveler's specific situation, their initial deposit will vary.

All athlete packages - in fact, all traveler packages - will be collected at the Contingent Meeting on Monday May 20 following the completion of the Qualifier.

Updated March 22, 2013 - All athletes and coaches will be required to arrive in Almere no later than Sunday, August 4. Parents, friends and family are welcome to arrive at any time (the Opening Ceremony will be held on the afternoon/evening of Wednesday, August 7).

The competition itself runs through August 11, so the earliest return for anyone will be Monday Aug 12.

For the return, our travel agent has prepared an outstanding private Canadian tour (similar to what was offered to our Contingent after the Paris World Championships - which was very well-received). This tour will begin on Monday August 12 and continue through Thursday August 15. The tour will travel throughout the region, visiting Volendam, Brussels, Bruges and Amsterdam. Further details on the private tour have been posted: Post-Competition Tour.